for UK architects
AI workflow assessment for UK architects - cut the project admin that eats your drawing time.
Drawing time is the first thing to go and the last thing anyone protects. The 60 minutes goes on whatever is taking it - chasing information out of clients, contractors and consultants, keeping the drawing register and issue sheets straight, assembling stage reports and planning packs, writing up minutes after every site meeting, drafting fee proposals. It comes back as a schedule of fixes rather than a wish list, each one costed in setup effort and pinned to the stage of the job it helps.
The project running that happens around the design.
The design work is the reason the practice exists. Most of the rest of the week belongs to other people's information: the structural engineer who has not come back, the client who changed their mind about the kitchen after the stage was signed off, the contractor asking which revision of the ground floor plan is current, and the planning officer who wants one more document by Friday.
Fees are agreed by stage and none of that coordination is itemised in any of them, so it lands on whoever is closest - usually the person who should be drawing. Revisions go out to the right people most of the time. Minutes get written up a week late. The fee proposal for the next job waits until Sunday, which is one reason the next job is rarely as good as the last one.
An hour on the practice buys something a stage report never does: an honest account of where drawing time goes. What comes back is ranked by hours returned against the effort of setting each fix up, so you know what to do first and what to leave alone entirely.
The coordination and issue admin behind every project stage - and what it is worth fixing.
Architectural admin gets no headline figure here, and the hours on the sample findings sheet are there to show a shape rather than to predict your practice's. Project type decides it - a practice doing householder and small residential work carries a different load to one running the later stages on commercial schemes. The drains repeat, though: chasing outstanding information, drawing issue and transmittals, RIBA stage reports and planning packs, meeting minutes, and fee proposals.
Rather than hand you an average, the session builds the picture out of your own projects. We take one live job and one recent one, walk the admin attached to each, and rank what falls out by hours back against the effort of setting the fix up.
Run your own numbers in the admin cost calculator, or read the full breakdown in the admin drain hiding in UK small businesses.
More on that in the CRM and workflow gaps that cost UK service businesses.
The assessment is £799 - and every hour in it was found on a job with your name on the drawings.
Your six biggest time sinks - and what we do about each one.
We map your whole practice in the 60-minute session, then work backwards to the drains worth fixing first. Here is how that lands on the specific admin architects feel.
Chasing information out of everyone else
The consultant's return that has not landed, the client decision a whole stage is waiting on, the contractor query that arrives twice from two people. We pin down where your project information gets stuck and show which of those chases can be drafted and tracked without an architect writing each one.
Drawing issue and revision control
Issue sheets, transmittals, and the awkward morning somebody builds off a superseded revision. We look at how drawings leave your practice and where the issue record can be assembled from the register itself, so your team checks it rather than compiles it.
RIBA stage reports and document packs
Every stage ends in a document somebody has to write, mostly from precedent and mostly at the end of a week that has already gone. We take a couple of your recent stage reports apart and work out how much of each was genuinely new writing and how much was carried across.
Planning submissions
Collating the drawings, the design and access statement, the forms and the supporting reports - then doing it again when the portal rejects one file. There is more repeatable material in a planning pack than it feels like, and the assessment marks out which parts of yours come from precedent and which have to be written for the scheme.
Fee proposals and appointments
A tailored proposal for every enquiry, plenty of which never become jobs, then an appointment document once one does. We show where a first draft can come out of your own templates and past fees. What you charge, and whether you want the job at all, stays a conversation you have.
Minutes and action logs after site meetings
The site meeting that runs two hours and the write-up that has to be circulated before anyone forgets what was agreed. We split your meeting output into what a transcript can produce and what needs an architect's read, so the action log goes out the same day rather than the following week.
What this is - and what it isn’t.
The assessment is a diagnostic and a plan. Within two working days of your call you get a passcode-protected report: the AI and automation opportunities we have found for your practice, named tools with costs and setup time, step-by-step recipes, a prompt library, an impact-versus-effort ranking, and ROI worked out on your real numbers. It is written in plain English so you can act on it - no technical background needed.
It is guidance, not us doing the work for you. If the report flags something worth building - a drawing-issue assistant, say - the Custom AI Agent Build is a separate product from £949, scoped case by case. If you would rather implement the report’s quick wins yourself with someone beside you, the Implementation Kickstart (£349, 90 minutes) is there for that. The assessment always comes first.
The kind of result we publish.
Real clients, in their own words - the full story, what we found, and the measurable change in their week.
“Knowing something and doing something are completely different things.”
Questions architects ask us.
Will AI end up doing the design?
We already run project and drawing management software. Does this replace it?
Planning portals and consultants all want things their own way. Can a system really help?
Is £799 worth it for a practice our size?
One payment. A written plan,
a video walkthrough, and someone
checking in to make sure it happens.
A diagnostic session, personalised report, video walkthrough, and follow-up support. One payment, no ongoing costs.
Find out where your practice's project hours actually go.
Book a 60-minute diagnostic. Get a report built around your practice within two working days, a video walkthrough, and follow-up support. Money back if it doesn't show at least 5 hours a week worth reclaiming.
Book your assessment →