for UK trades
AI workflow assessment for UK trades - get your evenings back from quoting and chasing.
Sixty minutes, at a time that suits you rather than the job, working out where the evening admin goes - quotes, invoices, chasing money, ordering materials. It comes back in plain English, written for a phone in the van, with the one thing to do first at the top of it.
The admin you do after a ten-hour day on the tools.
You earn on the tools. Then the evenings fill with the work that waits: measuring up and typing a quote at the kitchen table, writing the invoice with the right VAT line, chasing the customer who said they'd settle up at the end, and phoning the merchant for materials.
It might not sound like a full office day. But you do it after the day is done, and every hour spent quoting or chasing is an hour you are not earning. Quotes go out late, and late quotes lose. Money you have already earned sits in somebody else's account while the chase waits for a free evening.
So the assessment is 60 minutes on your actual week, and a plan you can start on Monday night. Somebody goes through how you quote, invoice and chase, then tells you the single change that gets the most evenings back, and the one to do after that.
Run your own numbers in the admin cost calculator for trades, or read the full breakdown in where quoting time leaks for UK trades.
More on that in our look at the Birmingham haulage story.
The assessment is £799 - one big quote's worth, worked out from your actual day, not a template.
Your six biggest time sinks - and what we do about each one.
We map your whole business in the 60-minute session, then work backwards to the drains worth fixing first. Here is how that lands on the specific admin tradespeople feel.
Quote writing
Measure up, then sit at the kitchen table on a Tuesday night pricing materials and listing assumptions, quote after quote. We put your last few quotes side by side and work out how much of each one you typed from scratch again. That part can come off a few bullet points, and you edit it.
Invoicing
The right description, the right VAT line, the right reference, then sending it and remembering to chase it. We look at where the invoice actually gets raised now, and what would have to change for it to go out from the customer's driveway rather than the kitchen table.
Chasing late payments
The job where they said 'settle up at the end' and it's been three weeks. The polite chase, the firmer chase, the phone call you keep putting off. We split the invoices you had to chase into the ones the customer forgot and the ones they were avoiding, because only the first kind is fixed by a reminder that sends itself.
Materials ordering and supplier admin
Phoning the wholesaler, sending the parts list, sorting next-day delivery to the right address - on every job, and never on the invoice. We add up the calls and messages a single job's materials take, and mark the ones that only happen because the list gets rebuilt from memory each time.
Customer follow-up and reviews
The 'all OK?' message a week later, the ask for a Google review, the six-month keeping-in-touch text - the jobs that never get done when there is no system behind them, and repeat work walks because of it. We check what happens after your jobs finish now, and set out the follow-up that would run without you having to remember it.
The jobs you turn down
Work you can't take because the evenings are already full of admin. Your report puts the fixes in order of evenings returned, so the first one you do is the one that clears the most desk time.
What this is - and what it isn’t.
The assessment is a diagnostic and a plan. Within two working days of your call you get a passcode-protected report: the AI and automation opportunities we have found for your business, named tools with costs and setup time, step-by-step recipes, a prompt library, an impact-versus-effort ranking, and ROI worked out on your real numbers. It is written in plain English so you can act on it - no technical background needed.
It is guidance, not us doing the work for you. If the report flags something worth building - a quote-drafting agent, say - the Custom AI Agent Build is a separate product from £949, scoped case by case. If you would rather implement the report’s quick wins yourself with someone beside you, the Implementation Kickstart (£349, 90 minutes) is there for that. The assessment always comes first.
The kind of result we publish.
Real clients, in their own words - the full story, what we found, and the measurable change in their week.
“Knowing something and doing something are completely different things.”
Questions trades ask us.
I'm not a computer person. Is this going to be too technical?
I already use Xero or QuickBooks. Is there anything left to save?
Is there an AI tool actually built for trades?
Is £799 worth it for a one-man band?
One payment. A written plan,
a video walkthrough, and someone
checking in to make sure it happens.
A diagnostic session, personalised report, video walkthrough, and follow-up support. One payment, no ongoing costs.
Find out where your week's hours actually go.
Book a 60-minute call. Get a report built around your business within two working days, a video walkthrough, and follow-up support. Money back if it doesn't show at least 5 hours a week worth reclaiming.
Book your assessment →